Enjoy America’s Finest Audio to Digital Transfer Service
Our audio digitizing technicians transfer over 10,000 hours of audio tapes, vinyl records and reel-to-reel cassettes every year. We are not a one-size-fits-all (or fits in a box) service. Our unique process and technology allows us to keep it simple and affordable for basic projects, or customized and nuanced for clients with complex or technical requirements. Whether you have 10 audio cassettes or 10,000, our family-run business will treat your project like our own.
“By making the hard work of digitizing and sharing easy for our clients, we will preserve our world’s history before old formats fade and family stories are lost to time. Our ultimate goal is to make your best memories EverPresent in your life.”
HOME PICKUPS Too many boxes to move on your own? Complimentary home and office pickups are offered throughout the East Coast for projects over $300.
LOCAL DROP OFFS - 75+ LOCATIONS All readily available for convenient drop-off. See which store is closest to you. Our drivers personally transport projects to our local lab for digitizing.
FREE SHIPPING We accept mail-in orders from across the U.S. We’ll email a pre-paid UPS label or apply a shipping credit if you ship on your own.
Why Families & Institutions Nationwide Choose Us
Value: The size of our company allows us to provide more for less. Our digitizing is higher quality and better organized – and we offer an array of advanced services you won’t find anywhere else. Enjoy a free consultation with our experts to guide you to the best scanning options.
Convenience: We offer Home and office pickups, more than 50 local stores and easy shipping options. And unlike other companies, we also handle photo albums and other keepsakes as is, and we embrace tedious work like transcribing written captions so you don’t have to.
Trust: More than 50 million memories preserved, 30+ years experience, 80+ expert technicians. Alarmed, sprinklered, camera-monitored, US-based, high-tech lab. Advanced barcode tracking and email technology to keep you updated every step of the way.
Respect: No upfront payments and no rushed decisions. Deciding whether to proceed with broken tapes, or upgrade to 24-bit .wav archival files or advanced sound editing can have a real budget impact. That’s why we include a free consultation after we’ve reviewed your materials to assure you pick the right options at the right price to suit your needs.
Audio Transfer Pricing
EverPresent’s unique approach to pricing:
Our team will walk you through the technical options in advance before you commit to anything. It’s free to get your materials to us for an estimate and there’s no upfront payment.
We only charge for the work we do, not for a preset numbers of items. We don’t promote flashy discounts or expiring coupons. We offer volume discounts because it’s fair, and we apply them automatically.
We offer the widest range of options and capabilities to assure your project gets what it needs, but out of respect for your budget, never more than it needs. In our business, one size rarely fits all (or fits in a box).
Ultimately, what we care about is helping families do this important project ONCE – and do it right the first time.
Audio Cassettes
First 10 Audio Cassettes: $25.99/tape
$15.99 for tapes 11+
This 40% volume discount will be applied automatically!
Digital transfer to high quality .wav file (16-bit 44.1kHz)
Equalizing & gain staging to improve sound
Written master tape label transcribed into filename
60-days storage, sharing & downloading via EverPresent’s mobile/web app
Add 320kbps .mp3 streaming files (+$2/transfer)
Add CD (+$11.99/per transfer)
Add USB (usually +$19.99 per project)
Non-standard DAT, Mini or Micro tapes (+$5/transfer)
Custom discounting may be available for 100+ cassettes
Our standard audio cassette transfer service provides excellent value for most of our clients. If you are interested in advanced digitizing or organizing options, review the “Upgrades” tab on the far right for our full suite of options.
This 40% volume discount will be applied automatically!
Digital transfer to high quality .wav file (16-bit 44.1kHz)
Equalizing & gain staging to improve sound
Same price for all LP formats
Written master label transcribed into filename
60-days storage, sharing and downloading via EverPresent’s mobile/web app
Add 320kbps .mp3 streaming files (+$2/transfer)
Add CD (+$11.99/per transfer)
Add USB (usually +$19.99 per project)
Custom discounting may be available for 100+ records
Our standard vinyl to digital service provides excellent value for most of our clients. If you are interested in advanced options to get even more out of your vinyl collection, please review the “Upgrades” tab on the far right.
Digital transfer of standard ¼ inch open reel-to-reel audio to high quality .wav file (16-bit 44.1kHz)
4”- 5” diameter reel (+$4/reel)
5”- 7” diameter reel (+$14/reel)
8” - 10”+ diameter (+$44/reel)
Written master label transcribed into the filename
Equalizing & gain staging to improve sound
60-days storage, sharing and downloading via EverPresent’s mobile/web app
Add 320kbps .mp3 streaming files (+$2/transfer)
Add CD (+$11.99/per transfer)
Add USB (usually +$19.99 per project)
Our standard reel-to-reel service provides excellent value for most of our clients. If you are interested in advanced options to get even more out of your vinyl collection, please review the “Upgrades” tab on the far right.
Most clients do not require these upgrades. But when you truly need to get the best out of your audio content, or you know your content is damaged or degraded, these upgrades may be considered.
High sample rate 24-bit .wav files @ 44.1kHz-192kHz ($10/tape)
Custom file formats available on request (.aiff, .caf, .flac)
Sound editing/optimizing for de-hiss, de-noise & de-crackle (as needed) ($14/item)
A $45 service fee applies to all orders. This service fee provides for safe handling procedures including: intake, item coding, physical & digital storage, quality checks by senior technicians and packaging.
We Work With Every Format
We digitize every format audio cassettes, DAT tapes, mini-cassettes, micro-cassettes, dictation tapes, 1/4 inch audio reels, half-track audio reels, and all forms of vinyl records and LPs from 33 ⅓ RPM to 45 RPM to 78 RPM. Advanced services we offer include track splitting, custom labeling, equalizing, de-hiss, decrackle and more. Output is available in .mp3 or .wav to CD, USB or private digital downloads.
In the rare cases that we do not have the equipment, we may subcontract to a local archivist who specializes in rare formats who we have worked with for decades. In all cases, we personally transport tapes to his lab. Nothing is ever sent in the mail.
Ask us about your audio formats
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The equipment we use to digitize is determined by the type of media we are digitizing. In terms of sound quality, all audio media is digitized at a sample rate of 44.1kHz. We provide all digitized audio files in MP3 file format. We can also provide digitized files in an uncompressed WAV file format for an additional fee.
HOW DO I GET MY MEDIA TO YOU FOR DIGITIZING?
Projects can be dropped off at our headquarters in Newton, Massachusetts or at any of our 40 locations across New England and the Tri State area. As analog media is fairly safe to ship, we also accept mail orders and have worked with clients across all 50 states. All media should be kept and shipped in its original case or packaging as available. Ideally you should tie or rubber band stacks of media together to minimize unnecessary shaking and movement within the packaging. Bubble wrap or packaging material can be helpful as well. For flat media such as vinyl records and audio reels, a sturdy sheet of cardboard or similar addition to the packaging will help fortify your media for shipping.
CAN I CHOOSE TO ONLY DIGITIZE SPECIFIC SECTIONS OF MY AUDIO RECORDINGS?
Most audio media is charged by the item and not by the length of audio recording. Blank and unopened audio material are charged at a discounted rate. As audio media is charged by the item and not the length of the recording, the audio media is typically digitized in its entirety. If there’s a particular section of audio you’d like digitized, we can edit your file if you’re able to provide us with an accurate timestamp of the section you would like isolated.
CAN YOU EDIT MY AUDIO FILES?
We provide basic sound quality enhancement of all digitized audio files. Digitized audio recordings can be further polished and edited with our specialized audio software for additional fees. This can significantly improve the playback quality of aging or damaged audio media on a case by case basis. Additionally, if we’ve found any of your recordings may benefit from extra enhancement, one of our technicians will reach out to your consultant with editing options for you to review.
MY AUDIO RECORDING NO LONGER PLAYS, CAN YOU FIX IT?
We offer in-house repair services and can work with most damaged media depending on severity of damage.
CAN YOU MAKE ANALOG/NON-DIGITAL COPIES OF MY AUDIO RECORDINGS?
We do not offer analog to analog transfer or duplication services at this time.
HOW SHOULD I STORE MY CASSETTE TAPES/ OTHER AUDIO MEDIA?
Storing your cassette tapes and audio media in an appropriate environment is the best way to ensure the longevity of your collection. Cassette tapes and other audio media are best stored in a cool, dry environment free of dust and moisture. It’s always best to keep media away from prolonged contact with direct sun and fluorescent light. Avoid subjecting your media to frequent or rapid fluctuations in temperature. Keep in mind that regardless of storage conditions, excessive playback will still lead to gradual deterioration of your media.
The Technical Fine Print
There are certain folks who like to read the fine print before they make an important decision. This section is for you. It’s not a light read, but will give you a look under the hood at how the audio conversion process works. Our philosophy has always been simple: only offer a service if we can do it better and/or cheaper than the alternatives. If you can’t look in the mirror and meet that standard with a straight face, then don’t offer it at all.
QUALITY FACTOR #1 – CLEANING AND PREPARATION
Because analog audio formats tend to deteriorate and lose quality over time, it’s common to listen back to an old recording and feel dismayed by unintelligible voices or unbearable recording noises. However, dust and other fine particles can also hinder the digitizing process by compromising your recording’s audio quality or by damaging the equipment used to capture audio. A dirty audio reel may cause voices to sound muffled, an audio cassette with a missing pressure pad can sound warbly, or a record with dust in its grooves will sound especially crackly.
For these reasons, we begin our digitizing process by performing a basic inspection and cleaning of most media types to improve capture quality. The first step is to examine the media to assess if there’s any damage that would prevent cleaning; some older media is so damaged that the very process of cleaning will damage it to the point where playback is no longer possible. If we determine that the media is safe to clean, we employ a variety of media-specific cleaning methods to aid in removal of mold, dust, and any other junk that may have found its way onto your recording. While it’s rarely possible to restore your media to its original, pristine condition, the inevitable improvement in quality always makes this a worthwhile endeavor.
QUALITY FACTOR #2 – RECORDING EQUIPMENT
We pride ourselves on our ability to pay special attention to media types that many of our competitors can’t be bothered to look twice at. Our audio technicians are enthusiastic about the history and development of audio recording and constantly utilize their knowledge to make sure our entire process is thorough and up to date.
In the early days of audio recording, not all manufacturers would adhere to the same standards. While all audio cassettes store their audio recordings on magnetic tape, that magnetic tape can be made in several different ways. Phonograph records are even trickier: did you know the term “vinyl” is often a misnomer as most records before the 1960s were made using materials much different than vinyl and are often not meant to be played with your average modern equipment? Due to these factors, we utilize an array of high-end cassette players, reel to reel decks, turntables with special cartridges, and more to suit each recording’s particular needs.
During capture, all audio recordings are routed through a high quality analog to digital audio interface where the information is then saved to our computers in a lossless format in real time for further processing. Once the files are digitized, we can apply enhancements using advanced digital tools to reduce issues like background noise or hiss inherent to most analog media.
QUALITY FACTOR #3 – MEDIA ORGANIZATION AND STORAGE
One of the best parts of having your audio media digitized is the immense amount of physical space you save. A 16 gigabyte USB drive – quite a small size by today’s standards – can store close to 120 hours of music in the high fidelity CD-quality format we provide. That’s about 80 cassette tapes worth of music!
If you choose to receive your files digitally, we neatly organize your audio files either alphabetically by title or chronologically by year at request. Each recording is further organized by side, meaning if your cassette, record, or tape has two or more sides with audio recordings as is typical, you’ll receive two or more separate files corresponding to that particular piece of media. We can also further label, and even add metadata to your audio recordings for additional fees. If your audio recording is music with easy to identify breaks between songs, track-splitting is included in the cost of digitizing.
QUALITY FACTOR #4 – CUSTOMER SERVICE
It’s easy to overlook the human element involved in the digitizing process, but when you’re entrusting your delicate memories with strangers, you should expect nothing less than a team of dedicated, passionate individuals who are determined to treat your media with at least as much care as you. This begins at EverPresent with an expert consultant who can help you identify your media while guiding you through all of your digitizing options. Once we receive your items, a trained technician reviews each piece of media to check if cleaning or repairs are recommended as well as to determine the best method of audio capture. Our audio technicians then check each recording upon digitizing for problems which may benefit from recapture or editing. Finally, your entire order is reviewed for quality by a senior technician before we send your precious recordings back to you in the same condition we received them.
