Video tape Digitizing

It’s worth mentioning here that, as a digitizing company dealing with literally the only copy of a cherished piece of history, the first tenet of being organized is not losing anything. We accomplish that by having an incredibly painstaking process. It starts with every order living in its own, sealed container. We never mix projects. Every client not only has a unique ID number, but also a unique job number, which is programmed into barcodes on the outside and inside of the dedicated container. Once a client approves their order and specs, we create barcodes for each video tape, which means that we can always find where they belong.

All that said, not losing things is a very low bar, and our actual goal is to provide an organized archive. Most in our industry either do not allow custom labeling, or will make you type it on some sort of web portal. The default is single DVDs for each tape, often with generic labels. Most local shops offer no cloud option. Overall, we just believe two things. First, you are paying us good money to do this project, so we should at least make it easy. Second, if we return a disorganized archive, we’ve just kicked an analog problem down the road into a new digital one.

Here’s how we do things. First, we transcribe written labels for you. By definition, they are put into the filenames of your videos. On your USB, this means you can skim and search the files. For DVDs, we use dual layer discs, which have double the space. It costs us more, but we can sometimes get 3-5 tapes onto a single disc. This means a more space-efficient result for you (and it’s better for planet earth). On DVD menus, you’ll see menus with labels from your physical tapes so you can hop around and view what you want. Ditto for the printed DVD covers. We also give you free, 60-day access to a cloud backup site with a private password so you can easily share with loved ones, and not have to re-do the work if you lose a DVD or USB.

It also goes without saying that there’s a quality control aspect here as well. We use high quality USB 3.0 solid state drives for everything under 128 GB (99% of projects) so that your USBs last and don’t break. We publish DVDs using high-end Epson publishers, and offer a unique upgrade to 80-year rated, scratch resistant DVDs. Critically, at the end of each order, we literally test every DVD and every USB to make sure playback is working, and that the total archive size and file count matches our servers. We don’t want you missing one video file, and certainly don’t want you viewing another family’s files!