Old Letters Scanning to Digital & DVD Services
At EverPresent we love scanning letters, holiday cards and all other varieties of written mementos. We can provide simple scanning services at a reasonable budget, or create sophisticated archives where we take the content of letters and envelopes to create archives searchable by geography, people, dates and more. Our near touchless technology allows us to digitize even the most fragile letters and documents, and our scanning sophistication allows us to avoid common pitfalls, such as ink bleed on double-sided documents compromising the legibility of the scan. We look forward to hearing from you to scope a project that fits your needs and budget.
ERIC, JENNIFER, & WINSTON
“Our ultimate goal is to make your best memories EverPresent in your life. Digitizing degrading photos and home movies is a necessary first step. Once your memories are safely digital, a world of searchable family archives and storytelling keepsakes are suddenly possible! We look forward to working with you.”
Why Families & Institutions Nationwide Choose EverPresent
- Value: The size of our company allows us to provide more for less. Our digitizing is higher quality and better organized – and we offer an array of advanced services you won’t find anywhere else. Our pricing is transparent and always includes 60 days of free digital downloads and sharing.
- Convenience: Home and office pickups, over 50 local stores and easy shipping options. And unlike other companies, we embrace tedious work like transcribing written labels into your USB filenames and DVD labels so you don’t have to.
- Trust: Over 50 million memories preserved, 30+ years experience, 80+ expert technicians. Alarmed, sprinklered, camera-monitored, US-based, high-tech lab. Advanced barcode tracking and email technology to keep you updated.
- Respect: No upfront payments and no rushed decisions. Deciding whether to proceed with broken tapes, or upgrade to ProResHQ archival files or restorative tape incubation can have a real budget impact. That’s why we include a free consultation after we’ve reviewed your materials to assure you pick the right options at the right price to suit your needs.
Photo format pricing
EverPresent’s unique approach to pricing:
- Our team will walk you through the technical options in advance before you commit to anything. It’s free to get your materials to us for an estimate and there’s no upfront payment.
- We only charge for the work we do, not for a preset numbers of items. We don’t promote flashy discounts or expiring coupons. We offer volume discounts because it’s fair, and we apply them automatically.
- We offer the widest range of options and capabilities to assure your project gets what it needs, but out of respect for your budget, never more than it needs. In our business, one size rarely fits all (or fits in a box).
Ultimately, what we care about is helping families do this important project ONCE – and do it right the first time.
Standard PhotosFirst 200 scans (up to 8.5" x 11"): $0.84$0.64 for scans 200+This 24% discount will be applied automatically! |
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There's no need to bag your photos with like sizes. Bring us your photos as you have them so we can scan them in order and keep your collection organized as intended.
Albums & ScrapbooksIndividual Image Scans: starting at $0.45 (plus regular standard scanning charges) Full Page Scans: starting at $2.99 (all inclusive) |
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We never make you disassemble your photo albums. Keeping your photos in albums secures them during transport, and assures we can keep your digital scans in the correct order.
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We can digitize pretty much everything. Please reach out for custom pricing on these items.
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When you speak with your consultant we'll help you determine if your collection, and how you intend to use it, merits any of these upgrades.
3 easy ways to work with us:
HOME PICKUPS
Too many boxes to move on your own? Complimentary home and office pickups are offered throughout the Northeast for projects over $300.
LOCAL DROP OFFS - 60+ LOCATIONS
All readily available for convenient drop-off. See which store is closest to you. Our drivers personally transport projects to our local lab for digitizing.
FREE SHIPPING
We accept mail-in orders from across the U.S. We’ll email a pre-paid UPS label or apply a shipping credit if you ship on your own.
Frequently Asked Question
Scanning is just the first step toward making your memories come to life! We’ve digitized hundreds of love letters from one client and her husband. And because our design experts know how to display old letters in a photobook, this client can cherish her love life again and again. These books are one of the most creative ways to display love letters!
Why Scan My Old Mail and Envelopes?
Letters capture a person’s voice in a way that can’t be done with photos and videos. They’re an intimate way to communicate that can teach you a lot about the people who wrote them. Handwritten notes are often penned on fragile paper that won’t last long. Scanning these items will help you protect your family’s past. Don’t know what to do with fragile cards and letters? Ask us about the best way to store and display your vintage mail!
How Old Are My Vintage Cards?
Believe it or not, we preserve vintage mail from the 1800s all the time! It’s common for people to put these dates at the top of the notes they write. The cities and dates inside of hand-stamped postmarks can also tell you when and where a piece of mail came from. Some wartime postmarks, though, leave out places and dates to guard classified info. Even if you can’t find a date, an address might give you a sense of time based on when someone lived there. EverPresent can copy these dates into the folders and filenames of your digital archive, letting you sort and store your letters by year. We can also save handwritten captions in each file’s metadata, so you can read the words without needing to view the images.
The Writing Is Faded – Is It Still Worth Saving?
The short answer is yes. We’d prefer to give you digital files that match the originals, but we can tweak the writing to be more legible. The results are uncertain and if we darken the text too much, the blank space around the words can become muddy. Every old document is different, but our expert consultants can give you more insight on what we can and can’t fix.
What About Envelopes and the Fronts of Cards?
We will scan whatever you want to save. Some people don’t care about the addresses and postmarks on old stamped envelopes. Others like having that extra info handy in case the sender moved quite a bit, or if the letters don’t have any handwritten dates. The same goes for postcards and greeting cards – you get to choose whether your digital files include the pictures and text from the fronts.
Get an estimate on scanning your letters today!
The links below will take you to short videos about our most popular services:
- Digitize Photos
- Video Transfer Services
- Slides to Digital
- Album & Scrapbook Scanning
- Film to Digital
- Audio Conversion
You’re in good hands! Our team has decades of experience turning millions of photos and videos into beautiful digital memories that you can share with others.
EverPresent has scanned letters from Albert Einstein, Hillary Clinton, comic book legend Stan Lee, and six U.S. presidents. These letters are rare because they’re much more personal than a book or a press release.Our white-glove technicians use flatbed scanners to keep these treasures from bending and ripping while we preserve them. When they’re digital, your letters would make a great addition to a slideshow, photobook, or memorial service for a loved one.
Visit one of our Northeast locations:
Massachusetts
Ashburnham, MA
Beverly, MA
Back Bay - Boston, MA
Downtown Boston, MA
Braintree, MA
Burlington, MA
Cambridge/Somerville, MA
Dartmouth, MA
Falmouth, MA
Great Barrington, MA
Natick, MA
NEWTON HEADQUARTERS
Northborough, MA
Northampton, MA
Salem, NH (MA bordering)
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