Old Letter Scanning to Digital Services
Don’t let your family’s history stay trapped in envelopes. Our archival expertise will help you preserve the context, and not just the page, of your old letters, diaries and manuscripts with our near touchless digitizing technology.
100,000+
130+
locations
90,000+
converted per year
115+
employees
5 million
scanned per year
At EverPresent we love scanning letters, holiday cards and all other varieties of written mementos. Families trust our old letter scanning service to preserve their collections, no matter how fragile. Our near touchless technology allows us to digitize even the most fragile letters and documents. We can provide simple scanning services at a reasonable budget, or create sophisticated archives where we take the content of letters and envelopes to create archives searchable by geography, people, dates and more. Our scanning sophistication allows us to avoid common pitfalls, such as ink bleed on double-sided documents compromising the legibility of the scan. If your letters are in envelopes, we’ll return each envelope to you as a folder, with the contents of the letter and a scan of the envelope inside. We look forward to hearing from you to scope a project that fits your needs and budget.
Our Mission
“By making the hard work of digitizing and sharing easy for our clients, we will preserve our world’s history before old formats fade and family stories are lost to time. Our ultimate goal is to make your best memories EverPresent in your life.”
– Eric, Jennifer & Winston
Why Choose Our Old Letter Scanning service
TRUST
Over 100 million memories preserved, 30+ years experience, 115+ expert technicians. Alarmed, camera-monitored, US-based, high-tech labs. Human quality control process. Advanced barcode tracking to keep you updated by email and text.
VALUE
The size of our company allows us to provide more for less. We’ve invested in the best image scanning technology so you can benefit from high-resolution DPI, a hybrid of AI enhancements and human quality checks, organized folders and transcribed captions.
SECURE
You should NOT have to risk your family memories getting lost or damaged in the mail. We run a private logistics network between our clients homes, our 130+ local stores and our high tech labs nationwide. Your images will be binned and barcoded, and we’ll provide you with updates throughout.
RESPECT
No upfront payments and no rushed decisions. We never ask you to do work to make our job easier. Feel free to send your collections in their original envelopes, albums or boxes. We’ll count them for you, provide a no-obligation estimate, and keep everything in order.
Costs to Scan Letters & Documents
Letters, Documents & Recipes
INCLUDED FOR ALL PROJECTS:
EXTRAS & UPGRADES FOR IMAGES:
A $50 service fee applies to all orders. This service fee provides for safe handling procedures including: intake, item coding, physical & digital storage, quality checks by senior technicians and packaging.
Ultimately, what we care about is helping families do this photo album scanning project ONCE – and do it right the first time.
3 easy ways to Work with us
HOME PICKUPS
Too many boxes to move on your own? Complimentary home and office pickups are offered throughout the East Coast for projects over $300.
LOCAL DROP OFFS
130+ locations available for convenient drop-off. See which store is closest to you. Our drivers personally transport projects to our local lab for digitizing.
FREE SHIPPING
We accept mail-in orders from across the U.S. We’ll email a pre-paid UPS label or apply a shipping credit if you ship on your own.
Our App
Stop Searching. Start Sharing.
our aI philosophy
Across all analog formats we use artificial intelligence as a support tool, not a substitute for human expertise. AI assists with stabilization, cleanup, and consistency, allowing our specialists to focus on judgment, quality control, and preservation decisions.
We don’t apply the same approach to every format, and we don’t automate simply for speed. Slides demand different care than VHS tapes; audio requires different judgment than film. Each project is reviewed by people who understand the material, the era it came from, and the responsibility that comes with preserving it.
Every order reflects the same philosophy: thoughtful technology, human oversight, and respect for the original.
Still have more questions about Scanning letters?
866-363-3351
Call us or click Inquire below to get a free estimate.
Click “Arrange Service” to select the most convenient option to get us your letters.
Frequently Asked Questions about Scanning Letters
Scanning is just the first step toward making your memories come to life! We’ve digitized hundreds of love letters from one client and her husband. And because our design experts know how to display old letters in a photobook, this client can cherish her love life again and again. These books are one of the most creative ways to display love letters!
These links will take you to short videos about our other services. You’re in good hands! Our team has decades of experience turning millions of photos and videos into beautiful digital memories that you can share with others.
Digitize Photos
Video Transfer Services
Slides to Digital
Album & Scrapbook Scanning
Film to Digital
Audio Conversion
Visit one of our Northeast locations
Find a location near you or visit our Arrange Service page to use your zip code to find your closest location.
